Letter Writing is a very popular mode of communication today. It can do it through emails, phone calls, faxes, and snail-mail, etc.
There are many different ways to express your thoughts to another individual. But not all of them are genuine and can help you out in getting your message across. So the next question is, what type of letter are we discussing?
Formal Letter Writing
Formal letter writing is an informal letter that usually is used to write to close friends, relatives, or colleagues.
These are the formal letters mostly used for business purposes and are sent through emails, faxes, or snail mail. These are very formal, and they portray professionalism and authority. They are also written using different types of formal language. You might also like how to write a formal letter format.
One of the most famous formal letter writing is from the US, known as the business letter. There are many other informal letter examples like the thank you letter, the eulogy letter, the confidential letter, etc.
Informal Letter Writing
Informal letters are also widely used by people as it is informal and gives a lighter touch to the recipient.
In these letters, people write whatever comes to their minds freely. These are the different types of letters, which are commonly used.
It may come in the form of casual greetings, or it may also be a gift to your friend or a congratulatory message for winning an important competition.
The other main type of letter writing is the formal letters written to express one’s happiness, frustration, sorrow, joy, and happiness, etc. Several people write these formal letters while going for professional interviews.
To start with letter writing, you should take care of certain important things. Firstly, you should be honest with what you write because if you are writing about something personal, you must write it honestly.
Secondly, you should practice proper handwriting skills because the way you write letters influences how people perceive you.
Once you have perfected the letter-writing skill, you can start writing to show your gratitude or thanks for the offer you received.
For instance, if you are writing a thank you letter to your brother, you have to mention his name, especially in front of his name, so that people know who wrote the letter.
Handwriting skills will also be helpful to write letters to your friends and family. Handwriting will give an impression of your genuine feelings towards the person whom you are writing to.
Once you are confident of your handwriting skills, you can go ahead and write the letter to anyone you want. Nowadays, computerized machines are used to help write letters, but there is still no replacement for handwritten letters.
If you want to write a well-formatted letter without any errors, you should follow these few guidelines. You should start writing on the topmost layer of the sheet of paper and continue writing till the very last paragraph.
At the end of the letter, you should sign it with your full name and complete address. In addition to this, you should avoid using any special characters like %, &, *, etc.
In conclusion, we can say that modern technology has brought various improvements in letter writing. However, one thing remains the same: you can only become perfect as far as your written letters are concerned.
Therefore, you must practice the same daily. It will help you become a good professional in the field of informal writings.
Format and Conclusion:
Letter writing is a great way to express one’s feelings. Writing letters for different occasions usually has specific instructions like “Please write my birthday card.”
To write a good letter, there are a few tips that can help a reader. It helps improve the quality of writing and helps build a friendly relationship with the recipient. Here are some of the basic guidelines for writing letters.
First of all, before starting to write a letter, think of what kind of letter writing tips you would like to get through to the recipient. For example, you can use the phrase “open with a complimentary close”; this way, the letter does not seem too formal and casual.
In general, the letter writing should follow a similar format, except that one can add their personal touch. Example: “Dear Mr. Jones, I would like to send your duly certified copy of a receipt for the twenty-first anniversaries of your business success.”
If you want to add a nice personal touch to your letter writing, you can put in the picture beside your name. In general, it is best if you write a letter in a single line space.
However, if you have a lot of information to put down, you may write the letter in double-line space to ensure your readers don’t get lost in your big write-up. Moreover, in many instances, a company will provide you with a pre-written letter.
So, use this option if you don’t want to go through the trouble of writing a letter yourself. Next, in your introductory paragraph, mention the reason for writing the letter, i.e., “I would like to thank you for your letter of 14 June 2021, which has offered to give me the assurance that the issues raised in my last communication with you are completely resolved.” Thank the recipient for reading your letter.
Then, in the letter’s body, you should take up the points raised in the letter and explain how they affect your business. For example, if the previous communication had mentioned that you had ordered a custom cake, explain how this will help your business.
Alternatively, if a customer has raised the issue of poor customer service or timely delivery, explain how you have improved this. These letter-writing tips should be easy to understand and not take too long.
The final step of your letter writing should end by thanking the person for their time and consideration. In the same way as an introductory paragraph, thank the recipient for reading the whole letter.
Then, after thanking them, you should close it with the date and sign it by hand. However, do not use the typical ‘endorsement’ or ‘closing’. These finishing words are typical of many complimentary closing tips.
Formal letters often require a formal format. So, it may be useful to learn more about these formats before writing your letter. An example is using the APA format (American Psychological Association).
You would need to know the capitalization of words, using a semicolon, and the correct number of spaces between sentences. This knowledge can greatly improve your letter writing.
Thank you letters are a great way to express appreciation. It is important to express gratitude when we say thank you for something someone has done to our business.
However, there are other times when a thank you letter is appropriate, such as if the person had supplied us with a product or service. In these cases, it is advisable to thank them in the most personal and sincere way possible.
Opening salutations are an important part of a formal letter. These letters have two purposes: to introduce yourself formally and to attract the reader’s attention.
An effective opening salutation should make the reader want to read the remainder of the letter. An example of an opening salutation is “To whom it may concern,” or “To Mr. Or Ms.” (pronounced” Orchestra”). In this case, it is not necessary to add the name of the person to the salutation.